Formal business reports vital functions in helping managers and other users make decisions. These documents(may include image, audio and video etc) can have a number of purposes depending on our needs. Learning how to write a formal business report can help us produce as a professional. In this topic, we evaluate what a formal business report is, how to write these report with example.
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What is a formal business report.
A formal business is an real documents that include data, research, information and other compulsory details to help the user decision to help the company. Depending on the artical, a formal business report could be various pages long and include data, researches and information. Here are some most common types of formal business reports are as follow:
Justification/recommendation report
The user can use this report to deliver an idea to management. The body of the report would include parts like risks,disadvantages, costs and benefits. An example of justification report would be to propose buying a machine for your workplace office. you would create this report to make a convincing argument. It is also called recommendation report.
Investigative report
This report can present the electrical risks of a particular opportunity. This report is helpful for business manager to solve any problem involved in making an purchase or investment . User could also create a formal business report using this report.
Compliance report
Use this phase when the department wants to show investment and create a Proper report. It is a report phase that allows an department to show that it is following rules and regulations and that it is spending investment properly. For example, an accountant could write a proper report to show the company followed international laws and their rules and regulation.
Feasibility report
When you need to analyze the preliminary idea, you can use feasibility report. The report could solve important problems, costs and the benefits of the idea. With this report, you can confirm if the proposal will be profitable.
Research studies report
This report helps you analyze your report. The report would include determine to resolve the problems.
A periodic report
This report helps an organization improve its products, services, processes or policies. The report can include things like profit and loss information or it may examine efficiency. For instance, a retail store would have a monthly report on its sales.
A situational report
To discuss a particular topic, such as information from a table talk, use a conditional report.
A yardstick report
You can use this report to current problems solutions as options to a specified situation.
How to write a formal business report
There are a few phases step-by-step guide to create a formal business report:
1. Plan before you write
Treat the formal business report as you would cover a project detail. Before you start start search and writing down phases, plan exactly what you want to requirements. You will have a better chance of creating a report in a clear, cheap,comfortable and simple style.
2. Check for an in-house format
The organization you work for may already have an established style for formal business reports. Check your company status. Using an established format will help your report format more professional.
3. Add a title
You might get the title of the report with you may write it for your company. Make sure the title is clear,easy,simple,comfortable and visible at the beginning of the report. You should also add your name, company name, company status and the names of others person who have worked on the report and mention date you wrote it.
4. Write a table of contents
The table of contents page should follow the title numbers and table rows and columns clear. The table of contents page is important for a formal report that is used to solve the problem of long and complex. Although this page comes at the start of any report,but it should be written last when the report is end. Write down the phases headings exactly as they show in each phase of the report and make determine the page numbers match too.
5. Add a summary or abstract
The summary locate the main phases of a formal business report. It can comfortable for the reader to have this phase, but it is not necessary, especially if your report is very short. It is best to ask the user who has order the business report if they importance a summary or abstract. Although the summary comes at the start of the report, you should explain it last, along with the contents ofn page, you can include documents from your conclusion and end section.
The summary should determine the user about your searching and even draw on points from your final decision. A brief overview of what the user will search in the report is also necessary. Your owner may only have time to check the summary of the report, so it must explain the main phase found in the report.
6. Write an introduction
This part will detail the reason why you are always used the report. The introduction should clear the purpose of the report and background information on the purpose of report you are writing about. Include any definitions,introduction,body and summarize the main parts.
7. Outline your methodology
The methodology section should explain to the reader the research methods you have chosen to create this report, such as using a qualitative method, a quantitative method or a combination of both. It should be a clear justification of why you chose to use certain methods.
8. Present your findings
This is an important part where you should present the purpose of your research. It is necessary to present your final results logically and physically while making sure that you have part of enough information to determine that you have research.
Other way of making the searching easy to read is by using headings, subheadings and numbered sections to post,pages even everything. You can select to present your searching in highlights points or with the help of a relation. You might also select to present your requirements with paragraph and graphics—such as info graphics—but be sure that these graphics are not important for the report.
9. Finish with a conclusion and recommendations
In this important part, you would present your achievements from the searching, then make ready for action. If user want add any goals, he should add reliable actions to them. Each goal, method or option suggested should tell the researcher how it will improve the organization.
10. Add a bibliography and appendices
Include all of the important tools you have used to make the report. These can include contents, online articles,documents or books. List the tools in alphabetical order. You can also include all of the important arguments to create the report. These may include questionnaires, summaries,maps, notes, illustration, charts, tables, and others. Label, map and other documents with a letter so that you can clear them clearly in the report.
11. Proofread
Once you're end writing your report, proofread it to make sure it's free of any grammar or spelling errors, which will make your report more easier,reliable credible. Moreover, be clear and concise when writing. Avoid difficult words and sentences. It is acceptable to use technical terms appropriate to the organization you are in, but avoid overwriting them. Make sure that the writing flows from one phase to another phase, especially if there was more than one writer on the report.
Formal business report example
Here's a sample formal business report that you can check as a guide:
Report on Staff Turnover in CTF Organization
Submitted Feb. 8, 2020
Introduction
The human resources Owner requested this report to determine the high turnover rate of employees at CTF organization. The information in this report was collect by persons of the human resources department over six months. The ten-members team analyzed administration records. In this report, request are made to minimize the high turnover rate among the staff working at CTF organization.
Background
CTF organization has been operating for 20 years. It employs 400 people, with most of the employees tasked with processing fees. Despite operating in a region with unemployment, the annual turnover has been between 70 to 80% every year.
Findings
The most important issue found by the HR team when interviewing staff was the not interest to new mothers who require child care services to be able to come to work. Employees mentioned their frustration at not having an in-house child care system that could help them continue working.
Another issue here by the staff was the lack of connection between employees and head management. They describe their concerns about receiving inconsistent and late instructions. They offers how they didn't know the main business objectives which led them to lose interest in the organization and their working.
Conclusions
The main issues that we found were as follows:
1. Lack of communication between the upper management and Staff
2. Lack of support to new mothers in regards to childcare
Recommendations
To address these two main issues, we recommend the following steps be taken:
1. An in-house childcare center can be manage at minimize cost to CTF, encouraging mothers to return to work.
2. Each organization should choose an employee ambassador to represent the interests of staff in main heads meetings. This ambassador can describe concerns and relay outcomes to their worker to increase engagement.
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